Once a company has been live for a while and they are doing Business As Usual, they often forget about maintaining one critical area. The system is using Number Sequences as identifiers, for which we have fixed, allocated range of values. Typical example is a general financial journal with a format like JNL18-###### with values between 000001 and 999999. Number Sequence consumption monitoring is essential!
If the sequence reaches the maximum value, you are no longer able to create new financial journals. Sometimes it is obvious when a number is about to run out, but in many cases AX has it hidden on a transactional level that is not necessarily visible for the users. When the sequence runs out, it can cause serious issues:
- database locking
- error messages
- rolled back transactions.
Proactive monitoring is key to a healthy ERP system on many levels. Number sequence consumption monitoring is no exception. We are running a Transact-SQL script that keeps tracking of the number sequence utilization, and sends out an e-mail with entries reaching a set threshold. We are running the job based on a weekly schedule. We include any sequences that have used up at least 70% of their available range.(more…)